Excerpted from the Summer 2001 Newsletter
Getting the Most Out of Team Presentations
Team presentations are one of those good news, bad news things
where both the good and the bad news are the same: You're not up
A glorious side benefit of team presentations that may carry more
weight than the actual presentation is the feeling of unity,
camaraderie and accessibility that can come across to the audience.
These are some things to think about that can give you that benefit.
What do you do while the others are speaking? How do you
transition from one speaker to the next? Should there be any
interaction between team members?
What do you do, where do you look, what do you do with your body?
While the others are speaking, listen. Give them your full attention.
That will take care of your facial expression, body language,
additions or corrections that may need to be made and will make
While you're listening, look at the presenter most of the time. You
may also look at the audience to see how they're responding, or you
may not be looking at anything at all, as long as you're actively
Transitions are a subset of the presentation's organization. Plan an
opening, bridge, thesis, support and close for the entire presentation,
and also for each individual team member's part.
Don't rush the transition. "Stick the landing" on your close. Let the
audience get your message before you hand off. Then, "Brian's going
to give you an idea of what you can expect in terms of schedule." Or,
"You may be wondering how we can do all that and still stay within
budget. Mary's going to tell you how."
And keep listening. The real sense of team you give your audience
that you know and respect each other and communicate well, can
reassure your audience that this is a team they can trust and work
"They may forget what you said, but they will never forget how you
made them feel." Carl W. Buechner
Sayings to Weave into Presentations
You may recognize these from e-mails you've received. Did you see
them as possible openings for your presentation? Or maybe an
analogy for a point you're making? If not, consider each of these in
light of a presentation you've had to give (or perhaps one that's in
your future). It's wonderful to see how many different ways one of
these can be used. And negative statements can be used to make a
In Japan, Sony Vaio machines have replaced Microsoft error
messages with their own Japanese haiku poetry, each only 17
A file that big?
It might be very useful.
But now it is gone.
Chaos reigns within.
Reflect, repent, and reboot.
Order shall return.
Three things are certain:
Death, taxes, and lost data.
Guess which has occurred.
A crash reduces
Your expensive computer
To a simple stone.
Yesterday it worked.
Today it is not working.
Windows is like that.
First snow, then silence.
This thousand dollar screen dies
You step in the stream,
But the water has moved on.
This page is not here.
Having been erased,
The document you're seeking
Must now be retyped.
Windows 98 crashed.
I am the Blue Screen of Death.
No one hears your screams.
Close all that you have worked on.
You ask way too much.
John Walker, Publisher, Herald and News: "Our ad rep, Stacey
DeLonge, came back from your PNNAEA [Pacific Northwest
Newspaper Advertising Executives Association] workshop stoked.
Achieving a major sales victory shortly afterwards, she told me you
showed her the way."
"Stacy L. DeLonge, Advertising Executive, Herald and News: I've
always been a classic case of nervous speaker sweaty palms, weak
knees, butterflies in the stomach unable to function in front of a
"Since attending your seminar I've been able to speak in front of
small to medium crowds without a problem. I still get nervous, but
all I do is reflect on the four words you taught us: When in the
spotlight, IT'S NOT ABOUT YOU.
"Three weeks after your seminar I was the MC for my father-in-law's
retirement party. I couldn't have done it without this course. It wasn't
about how I looked or my shoes or how I smelled. It was about my
"I'm much better since this seminar and recommend it to everyone
who thinks they can't feel comfortable speaking in front of a crowd.
Just remember, 'It's Not About You!' "
Making your point in spite of the RFP
"What's the best way to deal with a situation where the client's
presentation agenda (RFP) doesn't include issues you feel need to be
While you do need to respond specifically to the RFP (Request for
Proposal), you also want to help the client make the best decision.
If your response is to be a presentation, you may find it challenging
to include complete answers to the RFP plus your issues in the time
As in every presentation, make every minute relevant to your
objective. In the case you describe, answer every point in the RFP,
keeping the parts you consider irrelevant brief, while including those
things you consider vital (although they're not spelled out in the
Which points in the RFP most closely correspond to the issues you
want to include? With appropriate transitions, you should be able to
link those issues smoothly with the requested information.
Consider your alternatives and decide which approach is most likely
to get you the job.
Think gifts. Someone you know is going to be giving more
presentations soon. Give them a practical gift that will make those
presentations easier and more effective. Learn more or
"Getting Over Yourself: A Guide to Painless Public Speaking...and More" by
Barbara Rocha 208 pages, illustrated, cartoons $19.95
Audiotape or CD ROM
The "Getting Over Yourself" book on audiotape read by the author
($17.95) or CD ROM ($19.95).
Booklets by Barbara Rocha:
$9.95 each (+$1.50 Shipping and Handling)
"Pocket Guide for Presenters"
"60 Ways to Spark Your Speaking: Just in time answers to
frequently asked questions"
"Love to Talk/Hate to Speak: Selected articles by Barbara
Speeches on Tape:
"From Bored Room to Board Room" $10.95
"Stand Up and Stand Out" $10.95
"Getting Over Yourself: A Guide to Painless Public Speaking"
featuring Barbara Rocha in excerpts from her book, seminar classes
and interactive coaching. VHS $99.95
Call (888) 800-2001
Write: Bouldin Hill Press at 17-555 Bubbling Wells Rd., Desert Hot
Springs, CA 92241
**How to Overcome the Stress of Public Speaking
Pasadena: 3-day workshop October 25, 26, 27, 2010.
We have two public seminars each year: May and October/November. If
you have several people who could use this training, contact us
regarding an in-house seminar.
As a refresher, workshop graduates (from any of our 3-day
workshops) may attend for half price at any time. People tell us
they get as much or more out of the workshop the second time
Visit our seminars section for details or call (888) 800-2001
For more information, contact:
Barbara Rocha and Associates
PO Box 60521, Pasadena, California 91116
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